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Automate Your Project Manager

Build an AI project manager that sends status updates, tracks timelines, summarizes standups, and flags risks before they become blockers.

🤖 00 ↓  |  👤 00
intermediate30 minutes

🧂 Ingredients

📋 Step-by-Step Build Guide

STEP 1

Find issue tracking, code, and communication APIs.

Find issue tracking, code, and communication APIs.

Find issue tracking, code, and communication APIs.

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.
STEP 2

Initialize PM dashboard.

Initialize PM dashboard.

Initialize PM dashboard.

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.
STEP 3

Pull sprint data, issue status, and velocity metrics.

Pull sprint data, issue status, and velocity metrics.

Parse the input data and extract the specified fields.

Processing steps:
1. Parse the raw input (JSON response, transcript text, HTML content)
2. Identify and extract each required field
3. Normalize data formats: dates to ISO 8601, amounts to numbers, text trimmed
4. Validate extracted data — flag missing or malformed fields
5. Structure the output as a clean JSON object

For text extraction (transcripts, articles):
- Use pattern matching for structured data (dates, amounts, URLs)
- Use semantic understanding for unstructured data (key decisions, action items, sentiment)

Return both the extracted data and a confidence indicator for each field.
STEP 4

Collect async standups and generate team summaries.

Collect async standups and generate team summaries.

Collect async standups and generate team summaries.

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.
STEP 5

Analyze sprint data and flag potential blockers.

Analyze sprint data and flag potential blockers.

Analyze sprint data and flag potential blockers.

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.
STEP 6

Generate and distribute status reports.

Generate and distribute status reports.

Compile the gathered data into a structured report.

Format as clean Markdown with:
- Title/date header
- Executive summary (2-3 sentences)
- Key metrics section with actual numbers
- Detailed sections with bullet points
- Action items or recommendations at the end

Keep it scannable — busy people read reports in 30 seconds.
Use emoji sparingly for visual anchors (📊 metrics, ✅ wins, ⚠️ concerns, 📋 action items).
Include data comparisons: "X this period vs Y last period (↑Z%)"

If any data source was unavailable, note it clearly: "⚠️ [Source] data unavailable — excluded from this report."

🤖 Example Agent Prompt

Find issue tracking, code, and communication APIs.

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

Copy this prompt into your agent to get started.