📝

Note-Taking & Knowledge Base

Build a smart knowledge base in Notion with auto-organization, web research, and intelligent retrieval

🤖 0 ↑ 0 ↓ | 👤 0 ↑ 0 ↓

intermediate⏱ 35 minutes🔄 8 swappable alternatives

🧂 Ingredients

🔌 APIs

Database for storing, organizing, and querying notes and knowledgerequired

database_for_storing_organizing_and_querying_notes_and_knowledge

🔄 Alternatives:

Airtable — Better for structured databasesCoda — More powerful automationsObsidian — Local-first, markdown-based

Web research to enrich notes with additional contextoptional

web_research_to_enrich_notes_with_additional_context

🔄 Alternatives:

Serpapi — Google results via API, structured dataGoogle Search — Direct Google search APIBing Search — Microsoft search with good API

Extract content from URLs to save as notesoptional

extract_content_from_urls_to_save_as_notes

🔄 Alternatives:

Scrapingbee — Handles JS renderingBrowserless — Full browser for scraping

📋 Step-by-Step Build Guide

STEP 1

Create a Notion database with properties

1. Create a Notion database with properties: Title, Tags (multi-select), Category, Source URL, Date Added, Summary, Related Notes

Interact with the Notion database using the Notion API.

POST https://api.notion.com/v1/pages (to create)
POST https://api.notion.com/v1/databases/{db_id}/query (to query)
Headers: Authorization: Bearer {NOTION_TOKEN}, Notion-Version: 2022-06-28, Content-Type: application/json

For creating pages: structure properties to match the database schema.
For querying: use filters and sorts to get relevant entries.
Handle rich text by wrapping content in the proper block format.

If the API returns 429 (rate limited), wait 1 second and retry. Max 3 retries.

STEP 2

Build a 'capture' command

2. Build a 'capture' command — when you send a URL, the agent fetches the content, summarizes it, and saves to Notion

Interact with the Notion database using the Notion API.

POST https://api.notion.com/v1/pages (to create)
POST https://api.notion.com/v1/databases/{db_id}/query (to query)
Headers: Authorization: Bearer {NOTION_TOKEN}, Notion-Version: 2022-06-28, Content-Type: application/json

For creating pages: structure properties to match the database schema.
For querying: use filters and sorts to get relevant entries.
Handle rich text by wrapping content in the proper block format.

If the API returns 429 (rate limited), wait 1 second and retry. Max 3 retries.

STEP 3

Build a 'note' command

3. Build a 'note' command — quickly capture a thought with auto-tagging based on content analysis

Build a 'note' command — quickly capture a thought with auto-tagging based on content analysis

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

STEP 4

Auto

4. Auto-organization: periodically scan new notes and suggest/apply tags based on content

Auto-organization: periodically scan new notes and suggest/apply tags based on content

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

STEP 5

When adding a note on a topic, search existing notes for related entries and lin

5. When adding a note on a topic, search existing notes for related entries and link them

When adding a note on a topic, search existing notes for related entries and link them

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

STEP 6

Enrich notes with web search

6. Enrich notes with web search — add relevant context, statistics, or related resources

Enrich notes with web search — add relevant context, statistics, or related resources

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

STEP 7

Natural language search

7. Natural language search: 'What do I know about X?' queries your Notion DB and returns relevant notes

Interact with the Notion database using the Notion API.

POST https://api.notion.com/v1/pages (to create)
POST https://api.notion.com/v1/databases/{db_id}/query (to query)
Headers: Authorization: Bearer {NOTION_TOKEN}, Notion-Version: 2022-06-28, Content-Type: application/json

For creating pages: structure properties to match the database schema.
For querying: use filters and sorts to get relevant entries.
Handle rich text by wrapping content in the proper block format.

If the API returns 429 (rate limited), wait 1 second and retry. Max 3 retries.

STEP 8

Weekly

8. Weekly: generate a 'knowledge digest' — new notes added, connections discovered, gaps in your knowledge

Weekly: generate a 'knowledge digest' — new notes added, connections discovered, gaps in your knowledge

Steps:
1. Validate all required inputs are available
2. Execute the operation described above
3. Verify the result meets expected output format
4. Handle errors gracefully — retry transient failures, log and alert on persistent ones
5. Return structured output with status and any relevant data

If any required data is missing, request it from the user before proceeding.

🤖 Example Agent Prompt

Interact with the Notion database using the Notion API.

POST https://api.notion.com/v1/pages (to create)
POST https://api.notion.com/v1/databases/{db_id}/query (to query)
Headers: Authorization: Bearer {NOTION_TOKEN}, Notion-Version: 2022-06-28, Content-Type: application/json

For creating pages: structure properties to match the database schema.
For querying: use filters and sorts to get relevant entries.
Handle rich text by wrapping content in the proper block format.

If the API returns 429 (rate limited), wait 1 second and retry. Max 3 retries.

Copy this prompt into your agent to get started.